Board Minutes

WCOM BOARD OF DIRECTORS

MEETING MINUTES

JUNE 8, 2016

 

MEMBERS PRESENT: 

Dave Bellin, Karl Blake, Don Brumfield, Don Emmett, Ernie Hood, Art Menius, Tana Hartman Thorn

 

DEVELOPMENT:

The WCOM family and friends (show hosts, volunteers, donors) Solstice Celebration will be held Monday, June 20, at Chapel Hilltop Lodge.  Art sent an email invitation to the entire WCOM listserv two weeks ago.  The event is free to all WCOM members and Vimala’s Curryblossom Café will donate food and dessert.  Live mandolin music will be provided by local legend, Tony Williamson.  Non-alcoholic beverages and flowers will be provided by members of the Board.  T-shirts bearing the WCOM logo will be available as a premium for those who wish to donate $15 or more to the station.  Thanks to both Dons for arranging this.  Anyone who has not received an invitation should be advised to email This email address is being protected from spambots. You need JavaScript enabled to view it. .  RsVPs are requested.

 

We now have five (5) functioning committees and the new Board Development Committee comprised of Brian Bryant, Don Emmett, Marc Lee, and Tana Hartman Thorn.  The Board Development Committee will commence recruiting candidates to serve on the WCOM Board (formally Public Gallery of Carrboro).  Election of officers will take place at the Annual WCOM Meeting in October (date to be determined).  Anyone who is interested in serving on the Board or on a Committee is encouraged to let members of the Nominating Subcommittee know.

 

The Town of Carrboro and the Carrboro Bicycle Coalition are working together on a Community Art Project involving creativity and bicycle wheels.  WCOM is invited to participate in The Art of the Bike.  Tana has agreed to coordinate the project for the station.  Decorated wheels are due no later than Sunday, July 3. 

 

ENGINEERING:

The Board welcomes Donald Brumfield to the Board.  Brumfield has agreed to become Chair of the Engineering Committee and to serve on the WCOM Board of Directors effective immediately. 

 

Jim Dennis of the Music Loft has consented to be our go-to person for equipment issues.

 

Bill McClymont, along with Dave Bellin, will serve as advisor to the Engineering Committee.  Bill is currently training Donald Brumfield to assume the mantle of Simian specialist.  Additional volunteers are still needed. 

 

PROGRAMMING:

Two brand new shows and one returning show will begin airing in the next one to two months.  Also, after four successful years, Sidelinz Sports and its host T.C. Rogers aired their last broadcast on June 8.  Members of the Board wish T.C. well and encourage her to return if and when she can.

 

NEXT MEETING:

July will see, in lieu of the regular Board meeting, a long range planning session on Saturday, July 9.  The next regular Board meeting will take place as usual on the second Wednesday of the month, August 10.

 

 

Reminder:  On Saturday, August 20, The Kraken Rock’n’Roll Roadhouse on Highway 54 West will host a benefit for WCOM, starting at 7:00pm.  Featured performers include Katherine Whalen, lead singer of the original Squirrel Nut Zippers, The Milagro Saints, and Americana Roots Rock band, The Cosmic Cowboys, playing 1970s Austin (TX) rock, Mama Molasses, soulful sound from Carthage NC, and Hank and Brendan, Carrboro’s rockin’ guitar-banjo duo.  

 

WCOM BOARD OF DIRECTORS

MEETING MINUTES

MAY 11, 2016

 

MEMBERS PRESENT: 

Dave Bellin, Karl Blake, Don Brumfield, Don Emmett, Ernie Hood, Lee Anne McClymont, Art Menius, Tana Hartman Thorn

 

TREASURER: 

Ernie reported that underwriting receipts have improved our financial situation significantly.  Cash in the bank has grown from less than $2000 in early April to $3800 by late May (~5 weeks).  Cash flow projections for the rest of 2016 are now positive.

 

DEVELOPMENT:

The fundraiser that was held April 28 at Silverspot Cinema in University Mall netted $756.  As a result of that modest success, the board decided to deposit $200/month in a savings or money market account in an effort to build cash reserves to meet unanticipated expenses and to prepare for an eventual move from our present location in the Art Center.

 

Mark your calendars for Monday, June 20, when we will host a solstice celebration for WCOM family and friends.  The event will take place at the Chapel Hilltop Lodge on Pickards Mountain.  This is not a fundraiser and there is no cost to attend.  We will, however, ask folks to RsVP so we will know how many people to expect.  Vimala’s Curryblossom Café will cater and Tony Williamson will provide live music.  More details will follow.

 

ENGINEERING:

The Board welcomed Don Emmett and Donald Brumfield to the Board. 

 

Don Emmett offered to have new T-shirts made for WCOM so they can be sold at the station celebration, which is slated to take place on June 20 at the Chapel Hilltop Lodge atop Pickards Mountain. 

 

Don Brumfield attended the meeting as WCOM Community member and stepped up to become a trained Simian operator.  Kudos to Don for agreeing to fill one of the sorely needed vacancies in our Engineering Committee.  Other volunteers are needed so that we will have someone available at all times to address automation/technical problems. 

 

We still need someone to fill the Engineering Chair’s seat since Dave Bellin and Bill McClymont are both stepping down.  Art will send out an email call for additional engineers to the DJ listserv.

 

PROGRAMMING:

A trial process for enlisting substitute hosts will commence in the next couple of weeks.  An email will be sent to the DJ listserv announcing the new process.

 

Quarterly compliance with the Digital Millennium Copyright Act will take place June 17-20 using the Spintron reporting system.  Art will send an email to the DJ listserv reminding DJs that compliance is mandatory.

 

 

 

PGC/WCOM Board Meeting MINUTES ­ MARCH 9, 2016

PRESENT

Dave Bellin, Karl Blake, Don Emmett, Art Menius, Kevin Shields, Tana Hartman Thorn

 

February minutes were approved with minor corrections and posted at http://wcomfm.org/index.php/about/minutes.

ENGINEERING

 

The station still needs another engineer or two. Bill McClymont continues to shoulder the load and would like to be relieved as soon as possible.  Anyone interested in becoming an engineer or is willing to chair the Engineering Committee should email Dave at This email address is being protected from spambots. You need JavaScript enabled to view it. . Dave is willing to be interim chair of the committee, but wants a longer term chair found quickly.

CONTRACTS/UNDERWRITING/DCMA COMPLIANCE

 

A handful of hosts still have no underwriter and/or no signed contract. These folks will be contacted one last time and given 30 days’ notice, after which, if there is still no response, they will dropped from the roster of hosts and their shows removed from the program list.

In the near future, the door code will change. Art will notify everyone who has a completed contract and underwriting of the new code. Others will no longer be able to access the studio.

FINANCIAL REPORT

 

Ernie reported that the Exemption from Charitable Licensing has been received.

 

He also reported that WCOM cash reserves have dropped below $2000, one of the lowest levels of the past four years. This. makes the second consecutive year of four­digit losses for the station.

Perhaps the biggest reason for the shortfall is that our underwriting fees are too low to meet budget, even with 100% participation. The Board discussed and voted, therefore, to raise annual underwriting fees from $120 to $144, effective January 1, 2017, which should increase annual income by ~$1200.

Note: If a new or renewing underwriter pays on or before December 31, 2016, the underwriting fee will be $120. If, however, they pay on or after January 1, 2017, the fee will be $144.

COMMITTEES


Existing committees need, according to bylaws, to have at least two members on each committee, so we need to recruit additional members. We also need to add a Volunteer Recruitment Committee and a Nominating Committee (the latter is mandated in the bylaws). The matter will be discussed further at the April Board meeting.

DATABASE/COMMUNICATIONS

 

Art proposed creating one basic and consistently updated document containing all show/hosts information/data.

BYLAWS

 

Proposed changes to the bylaws, which have been postponed for too long, will be considered at the April Board meeting.

DEVELOPMENT

 

Art reported that our next fundraising event will be April 28 at Silverspot Cinema in Chapel Hill. Lee Anne is the lead organizer for this and we need Board members to get involved if it is to succeed.

In June, we are anticipating a Summer Solstice celebration and fundraiser to be held at the Chapel Hilltop Lodge on Pickards Mountain. Again, we need all Board members to be actively involved in making the event a success.

NEXT MEETING 

 

April 13, 2016, at The Carrboro Art Center.

 

February 10, 2016

WCOM BOARD MEETING APPROVED MINUTES  

Present: Karl Blake, Tana Hartman Thorn, Ernie Hood, Art Menius, Kevin Shields, Don Emmett

January minutes were approved with the corrections.

ENGINEERING

Art brought the meeting to order and announced that the station needs another capable engineer. Karl will inquire with his colleagues. Bill McClymont has offered to train engineering candidates.

Thanks also to Bill M. we now have excellent broadband. PROGRAMMING

Hostswhohavestillnotsignedthenewcontractmustbenotified.Artwilldraftalettertothosehostsandwill circulate the letter among Board members forfeedback.

 

Art is moving ahead with DCMA compliance. Sound Exchange has notified WCOM that it must submit its playlists or face penalties. Art will notify us about reporting deadlines/dates. He is negotiating with Spintron around their reporting software. He will include the information in the letter to show hosts, which he will circulate to board members for feedback.

 

MEMBERSHIP

WCOM currently has 2 classes of members: donors and volunteers. The possibility of adding a third class was broached. Since, however, such an addition would necessitate a change to the by-laws, discussion was postponed until the March meeting.

 

Also to be discussed at the March meeting is recruitment of volunteers. Tana has tentatively agreed to serve as the "receiving agent" for new volunteers.

 

FINANCE

Ernie reported that they WCOM checkbook has a $3000 balance and we have bills in the amount of $1579. He will pay the insurance and Duke Energy bills.

Ernie also reported that the 990 has been filed and the GV spreadsheet sent. DEVELOPMENT

The Hickory Tavern fundraiser is scheduled for November 3 and Lee Anne McClymont is planning a fundraiser at the Silverspot cinema.  The Kraken on Highway 54 West is also interested in hosting a fundraising event.

Other events include a solstice celebration at Pickards Lodge. A sponsorship trade-out has been made with Shakori Hills has been made.


Art reported that the combined funding application was submitted to Carrboro/Orange County. He has also resubmitted the exemption from charitable solicitation license application.

 

NEW BUSINESS

 

Tana asked if the station has a protocol or template for submitting an internship proposal to the UNC-CH School of Journalism. She will contact them about this.

 

WCOM  BOARD MEETING

January 13,2016

Present: Art Menius, Dave Bellin, Tana Hartman Thorn, Karl Blake, Ernie Hood, Don Emmett, Tommy Sykes, Kevin Shields

 

Meeting was called to order by President Art Menius

 

The Board elected Don Emmett to fill the empty seat on the Board by acclimation.

 

Committees:Engineering - Tommy Sikes; 

Programming - Dave Bellin, lKarl Blake, Kevin Shields; Development - Art Menius, Bill Hendrickson, Ernie Hood, Kevin Shields, Lee Anne McClymont.

 

Dave reported that The Art Center renewed our lease for 4 years at $675/mo (3% per annum increase) as of January 1, 2016. Either party may terminate with 4 months  written notice. The board voted to approve.

 

Art announced three fundraisers for 2016, one of which will be at Hickory Tavern. Other possible venues include Silverspot Cinemas and Pickards Mtn.

 

Art is also working on a grant application for Stowd Roses.

 

Don has agreed to pilot the "shameless commerce" undertaking for WCOM (possibly logo T-shirts).

 

Dave will remove the current PSA (?).

 

Art will send a corrected budget to the Board via email.

 

Tommy will check studio cables weekly and Dave will instruct DJs to check cables before each show and immediately report any problems to the Programming Committee.

 

Art wiII create a template of GV/AV underwriters along with the shows they want to underwrite.

 

Board members agreed that meetings shall continue on the second Wednesday of each month at 4:00pm. Art will consult The Art Center staff about meeting space for us.

 

Treasurer Ernie Hood reported he has paid the station's bills and the "cushion" is sound. He will also send a reminder email to DJs whose underwriting has lapsed.

Dave reported the Google groups list has been cleaned up by Art and himself. He also reported that DJs are being asked to update their contracts digitally. After all the DJ contracts have been signed, the studio door code will be changed.

 

Board members agreed that a volunteer, if one can be found, might be asked to create content for the website. Art will check with WordPress expert about a Content Management System that would serve our needs.

 

 

No DJ interviews are scheduled until February. Henceforth, all interviews will be handled by the Programming Committee, now comprised of Dave, Karl, and Kevin

 

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WCOM -LPFM
WCOM FM
300-G E. Main St.
Carrboro, NC 27510
Office: 919.929.9601
Studio Call-In: 919.246.9639